FUNCTIONS OF SECTORS AND DISTRICT OFFICES
Administration Sector
In an effort to modernize the organizational structure of the Department, the Administration Sector has been established and has been given the following responsibilities:
· The internal audit of all the activities and functions of the Department,
· The care and security of all the building installations of the Department,
· Staff safety and health issues,
· Administration issues, training and retraining and
· Management of labour issues.
Legislation Sector
The Department is the Competent Authority for harmonizing legislation relating to the safety of LPG appliances, electrical appliances and equipment, transportable pressure equipment, cableway installations designed to carry persons and aerosol dispensers. Other harmonizing legislation handled by the Department relate to the management of waste transportation vehicles, tachographs, road speed limiters and apparatuses installed on tanker trucks carrying petrol in order to control organic volatile compound emissions.
The department is also responsible for legislation relating to electricity, vehicle mechanics and the electromechanical installations of swimming pools. The Legislation Sector has undertaken to bring up-to-date the existing legislation and to transpose to Cyprus legislation new or European legislation coming under the competence of the Department.
The Implementation of Legislation Sector has also a very important responsibility for the supervision of implementation and also the application of all laws for which the Department is responsible.
In this framework, the most important activity of the Sector is the monitoring (supervision) of the Cyprus market in connection with the placement in the market of the categories of products coming under the harmonizing legislation for which the Department is responsible. The aim of the monitoring is to check the compliance of products with the provisions of the relevant legislation. The categories of products which are checked by the Department are the following:
• Low voltage electrical equipment (electrical appliances, electronic appliances operating at 50 Volt or higher, electrical installation materials etc). It should be noted that in respect of such equipment compliance with the strict requirements concerning electromagnetic compatibility is checked.
• Appliances using gaseous fuels (LPG appliances)
• Aerosol dispensers
• Transportable Pressure Equipment ( cylinders and tanks in which various gases under
pressure are being transported)
• Cableway installations designed to carry persons (teleferic, ski cableways etc)
Also the Sector implements, or monitors the implementation of other harmonizing legislation, such as:
• Legislation on end-of- life vehicles
• Legislation on tachographs and road speed limiters
• Legislation on the motorcyclist’s helmets
In the framework of Cyprus’ obligations towards the European Union in connection with the above mentioned legislation, officers of the sector attend regularly the meetings of committees and administrative cooperation groups among European Union member states, held in Brussels and in other European cities.
The laws (which are not related to harmonization), which the Sector implements or monitors their implementation are the following:
• The Electricity Laws
• The Vehicle Mechanics Law
• The laws regulating the specifications of cash registers (Fiscal Memory Cash System)
As all the above laws provide also for the licensing of persons performing the relevant work, the Sector, after implementing the procedure envisaged in each law as well as the provisions of European Directives on the free movement of services and the mutual recognition of professional qualifications, issues the relevant licenses.
Supplies Sector
The Supplies Sector is responsible for:
· Carrying out the procedure, as provided in the public contracts legislation, for the
purchase of mobile, fixed, electrical, electronic, telecommunications, biomedical and
laboratory equipment, including the maintenance of the equipment and
· The preparation and updating of the specifications’ archive, as well as the upgrading and/or
improvement of technical terms and specifications.
Works Sector
The Works Sector is responsible for:
· The planning, design and supervision of state electromechanical works,
· The management of the award of work contracts to engineering consultants in the private
sector,
· Advising government departments/services and the public sector at large on subjects
related to specifications and generally on electromechanical issues.
Maintenance Sector
The Maintenance Sector is responsible for:
· Formulating the policy on the maintenance of government electromechanical equipment,
machinery and vehicles.
· Inviting tenders for contracts for the maintenance of electromechanical equipment,
machinery and vehicles used by the state,
· Renewing maintenance contracts, including the contracts handled by the District Offices of
the Department and
· Creating a data base and keeping the record for maintenance contracts handled by the
Department.
District Offices
The executive activities of the Department are carried out mainly at a district level. District offices and workshops operate in Nicosia, Limassol, Larnaca and Pafos.
The main competences of district offices are the following:
· The maintenance of electromechanical installations in government buildings, including
hospitals, institutions and National Guard camps,
· The execution of new small-scale works or improvement works on existing
electromechanical installations,
· The maintenance of the electromechanical installations of government refugee estates,
· The maintenance of electronic, biomedical, laboratory and telecommunications equipment
of the broader public sector,
· The maintenance of government vehicles and mobile machinery,
· The preparation of studies for small new projects and for the upgrading of the existing
installations of the broader public sector,
· The supervision of the execution of small scale electromechanical works and the following
up of the contracts for the maintenance of electromechanical installations and equipment,
· The checking of the implementation of the existing legislation on the suitability of
electromechanical installations of public use premises and the electromechanical
installations of public swimming pools,
· The provision of advisory services to the Police in connection with fires, explosions,
accidents and malicious damage to buildings, vehicles and machinery,
· Expert opinion on the mechanical condition and evaluation of the price of vehicles to be
purchased by civil servants with government advance as well as assessments of the value
of electromechanical equipment for the purpose of selling it,
· Assessment of damage caused in accidents in which government vehicles are involved,
· Purchases of domestic appliances, spare parts for maintenance and material for new
works needed by various government institutions
· Participation on a district basis in the Rents Commission and provision of advisory and
technical assistance in the case of renting private buildings for the housing of
government service
· The maintenance and repair of government vehicles and mobile equipment.
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